Frequently Asked Questions
What services does the full day rental fee include?
Can we hire our own bartender?
All Bartenders must be hired directly from our approved list. They also must obtain the appropriate license, permit and insurance with commercial liqour liability as well as commercial general liability insurance. No bartenders will be added to our list without applying at least 180 days prior to the event they wish to work. Bartenders wishing to apply to be added to the list can do so here
Can we hire our own vendors?
Yes you may choose your own vendors with the exception of bartenders whom must be chosen from our list, but all vendors must be licensed and insured with commercial general liability insurance. This proof of insurance is required 15 days prior to your event. All catering must come from a licensed and insured kitchen. No self catering is allowed. The use of specialty services such as drones requires additional insurance and documents.
Im a vendor and want to submit my documentation where can I do so?
Vendors wishing to submit their insurance information and contact info can do so here. We very much appreciate vendors submitting their documentation early.
What is your premiere partner program?
There are certain vendors which make events work flawlessly and we like to reward our couples for booking these amazing vendors. At Cedar Springs we dont believe in offering referral kickbacks or receiving them from other vendors instead we want our clients to be the ones who win in the end and created this premiere partner program to ensure clients are being taken care of by the best in the business. If you book with one of our premiere partners you will receive a discount on your final venue invoice. Some of our premiere partners match this discount on their end of the deal as well. Currently our Premiere partners include the following.
CME Experience- Planning/Day of Coordination $250.00 off your final venue bill
Kitsap Bartending- Bartending and/or Bustender $100.00 off your final venue bill
Essence of the Thymes- Bartending only $100.00 off your final venue bill
Is the rental fee cheaper if we don’t book a Saturday night?
Yes absolutely! Saturdays are our most popular days for weddings but our prices on Fridays and Sundays are much cheaper with the same amenities.
Are other events scheduled on the same day?
No, here at Cedar Springs we like to keep the venue as private as possible so we only schedule one event per day! This means we cannot accommodate tours on wedding days either to ensure that it remains private for the wedding couples big day!
What are the dimensions for decorating?
Wedding Arch: 10’ Tall Posts by 14’ Wide (Front Side) it is 9’ deep
Swing: 10’ Tall by 9’ wide
Gazebo: Posts 13’ apart and 7.5’ tall. Approximately 13’ to center from each post. 8 posts total
Tent: 30’x60'
Any other specific dimensions needed please email anytime and I can do my best to get you the info required
Can We Fly A Drone?
There are a lot of legalities, liabilities, and limitations of drone photography. Due to safety concerns no one may fly a drone on Cedar Springs property except a licensed and insured drone operation company with a 107 Certificate from the FAA and drone specific insurance. They must follow all of the FAAs rules and regulations including but not limited to paperwork, Remote ID, waivers, checking for airspace restrictions, signage, safety/privacy rules/laws (including not flying over people without the specific circumstances outlined as acceptable by the FAA, flight logs, etc. All paperwork including insurance, copy of certificate, drone specific insurance including cedar springs as additional insured, and safety plan must be submitted to Cedar Springs no later than 15 days before the event.
No other person/ guest/ vendor may use a drone at the event. Any violation of this could result in loss of deposit, removal from the property, and termination of the event without refund.
What is your alcohol policy?
Alcoholic beverages at Cedar Springs are subject to the rules established by the Washington State Liquor Control Board and Cedar Springs: ~ You are required to obtain a Banquet Permit ($11) and provide a copy to Cedar Springs (1) week prior to event. (Please visit: https://lcb.wa.gov/licensing/banquet-permits.) ~ Cedar Springs allows you to provide your own beer, wine & champagne with a licensed bartender from our approved list. (Ask us about our Signature Drink Option). Alcohol Service will end atleast 30 minutes prior to rental period ending time
What restroom facilities do you have?
We have four fully functioning restrooms with flushing toilets and hot/cold running water.
Are you ADA accessible?
While we are striving to make our facility more ADA accessible we do have some construction dated over 30 years old. We have guests of all abilities attend our events with great success. If you have a concern about our accessibility we strongly recommend a tour to asses your comfort level with our facility.
What is your payment and cancellation policy?
We require 50% down of the Base Rental Fee upon booking to hold a date. The remaining balance is due 15 days prior to the event. The cancellation policy is as follows:
Cancellation by the Party
Should the Party cancel the Event for any reason, the Party shall submit the cancellation in writing and pay a cancellation fee to Cedar Springs pursuant to the schedule outlined below.
Cancellation Schedule
180+ Days Before The Event:
The Party will be refunded 50% of the Date Retainer contingent on if/when Cedar Springs rebooks the date.
91-179 Days Before The Event:
The Party will forfeit 75% of the Date Retainer. 25% of the date retainer will be refunded contingent on if/when Cedar Springs rebooks the date
Within 90 Days Before The Event:
The Party forfeits 100% of the Date Retainer.
Can I move things around and decorate to suit my purposes, or do I have to leave everything as is? Are there decoration guidelines/restrictions? Can I use real candles?
Most of our items are stationary and must stay in place such as lights, chandeliers, yard games, and flower pots; However, you may move the majority of the tables as you wish ( Check out our layout generator in Planning pod.). The two large hanging baskets on the ceremony arbor may be removed upon request and must be handled by Cedar Springs staff. We have a few rules which are very important when it comes to decorating and the facility which are as follows:
Do we need Event Insurance?
Yes we do require event insurance with coverage of $1,000,000.00 including host liquor liability with 7354 Bethel Burley RD SE Port Orchard listed on the policy. The reason this is so important is that you become liable for all of your guests including once they drive home. Event insurance can cover you if a guest gets in an accident, a vendor doesn't show up, or if damage to the venue occurs. Please remember there are two types of Event insurance Liability and Cancellation. We require Liability insurance but always encourage cancellation insurance to protect your investment.
- Venue From 10am-10pm (Late May- September)
- Tables and Chairs with Set up/Take down
- 30x60 Tent fully draped with three chandeliers
- Fire pit and Fire place
- Staff Member throughout the day to complete venue related tasks
- 1 hour complimentary rehearsal scheduled based on venue availability
- Row Boat For Pictures (with additional liability release)
- Open Use of most vendors (licensed and Insured) of your Choice
- Planning pod client portal access.
Can we hire our own bartender?
All Bartenders must be hired directly from our approved list. They also must obtain the appropriate license, permit and insurance with commercial liqour liability as well as commercial general liability insurance. No bartenders will be added to our list without applying at least 180 days prior to the event they wish to work. Bartenders wishing to apply to be added to the list can do so here
Can we hire our own vendors?
Yes you may choose your own vendors with the exception of bartenders whom must be chosen from our list, but all vendors must be licensed and insured with commercial general liability insurance. This proof of insurance is required 15 days prior to your event. All catering must come from a licensed and insured kitchen. No self catering is allowed. The use of specialty services such as drones requires additional insurance and documents.
Im a vendor and want to submit my documentation where can I do so?
Vendors wishing to submit their insurance information and contact info can do so here. We very much appreciate vendors submitting their documentation early.
What is your premiere partner program?
There are certain vendors which make events work flawlessly and we like to reward our couples for booking these amazing vendors. At Cedar Springs we dont believe in offering referral kickbacks or receiving them from other vendors instead we want our clients to be the ones who win in the end and created this premiere partner program to ensure clients are being taken care of by the best in the business. If you book with one of our premiere partners you will receive a discount on your final venue invoice. Some of our premiere partners match this discount on their end of the deal as well. Currently our Premiere partners include the following.
CME Experience- Planning/Day of Coordination $250.00 off your final venue bill
Kitsap Bartending- Bartending and/or Bustender $100.00 off your final venue bill
Essence of the Thymes- Bartending only $100.00 off your final venue bill
Is the rental fee cheaper if we don’t book a Saturday night?
Yes absolutely! Saturdays are our most popular days for weddings but our prices on Fridays and Sundays are much cheaper with the same amenities.
Are other events scheduled on the same day?
No, here at Cedar Springs we like to keep the venue as private as possible so we only schedule one event per day! This means we cannot accommodate tours on wedding days either to ensure that it remains private for the wedding couples big day!
What are the dimensions for decorating?
Wedding Arch: 10’ Tall Posts by 14’ Wide (Front Side) it is 9’ deep
Swing: 10’ Tall by 9’ wide
Gazebo: Posts 13’ apart and 7.5’ tall. Approximately 13’ to center from each post. 8 posts total
Tent: 30’x60'
Any other specific dimensions needed please email anytime and I can do my best to get you the info required
Can We Fly A Drone?
There are a lot of legalities, liabilities, and limitations of drone photography. Due to safety concerns no one may fly a drone on Cedar Springs property except a licensed and insured drone operation company with a 107 Certificate from the FAA and drone specific insurance. They must follow all of the FAAs rules and regulations including but not limited to paperwork, Remote ID, waivers, checking for airspace restrictions, signage, safety/privacy rules/laws (including not flying over people without the specific circumstances outlined as acceptable by the FAA, flight logs, etc. All paperwork including insurance, copy of certificate, drone specific insurance including cedar springs as additional insured, and safety plan must be submitted to Cedar Springs no later than 15 days before the event.
No other person/ guest/ vendor may use a drone at the event. Any violation of this could result in loss of deposit, removal from the property, and termination of the event without refund.
What is your alcohol policy?
Alcoholic beverages at Cedar Springs are subject to the rules established by the Washington State Liquor Control Board and Cedar Springs: ~ You are required to obtain a Banquet Permit ($11) and provide a copy to Cedar Springs (1) week prior to event. (Please visit: https://lcb.wa.gov/licensing/banquet-permits.) ~ Cedar Springs allows you to provide your own beer, wine & champagne with a licensed bartender from our approved list. (Ask us about our Signature Drink Option). Alcohol Service will end atleast 30 minutes prior to rental period ending time
What restroom facilities do you have?
We have four fully functioning restrooms with flushing toilets and hot/cold running water.
Are you ADA accessible?
While we are striving to make our facility more ADA accessible we do have some construction dated over 30 years old. We have guests of all abilities attend our events with great success. If you have a concern about our accessibility we strongly recommend a tour to asses your comfort level with our facility.
What is your payment and cancellation policy?
We require 50% down of the Base Rental Fee upon booking to hold a date. The remaining balance is due 15 days prior to the event. The cancellation policy is as follows:
Cancellation by the Party
Should the Party cancel the Event for any reason, the Party shall submit the cancellation in writing and pay a cancellation fee to Cedar Springs pursuant to the schedule outlined below.
Cancellation Schedule
180+ Days Before The Event:
The Party will be refunded 50% of the Date Retainer contingent on if/when Cedar Springs rebooks the date.
91-179 Days Before The Event:
The Party will forfeit 75% of the Date Retainer. 25% of the date retainer will be refunded contingent on if/when Cedar Springs rebooks the date
Within 90 Days Before The Event:
The Party forfeits 100% of the Date Retainer.
Can I move things around and decorate to suit my purposes, or do I have to leave everything as is? Are there decoration guidelines/restrictions? Can I use real candles?
Most of our items are stationary and must stay in place such as lights, chandeliers, yard games, and flower pots; However, you may move the majority of the tables as you wish ( Check out our layout generator in Planning pod.). The two large hanging baskets on the ceremony arbor may be removed upon request and must be handled by Cedar Springs staff. We have a few rules which are very important when it comes to decorating and the facility which are as follows:
- No silk/wood/plastic/fake flower petals (centerpieces ok but must be contained)
- No confetti of any kind
- No food items may be used as “toss” or “send off” items, including without limitation, marshmallows, rice, seeds, etc.
- No alcohol may be consumed in parking lot
- No shots, straight pours, or stimulant mixed Alcohol may be served or consumed on the premises
- No fireworks/ pyrotechnics including cold spark may be used on the premises
- No tapered candles on candelabra bases unless contained in hurricane glasses.
- All candles must be in a container that has a lip to catch wax
- No water/floral beads Ice must not be dumped on the lawn areas. Please leave all left over ice within the provided ice trough.
- No balloon/lantern releases
- Nothing may be floated on/in the ponds
- No nails, staples, pins, or other penetrating fasteners may be used on the premises (suggested alternatives are: zip ties, fishing line, and wire)
- Large bubble devices are not allowed on the grass areas
- Yard games are not allowed outside of the designated game area and the gravel/ patio areas
- All outside birds and livestock are prohibited from the premises, including without limitation, swans, doves, horses, sheep, cows, etc.
- No swimming or entering the water is allowed
- No bounce houses or inflatables of any kind
Do we need Event Insurance?
Yes we do require event insurance with coverage of $1,000,000.00 including host liquor liability with 7354 Bethel Burley RD SE Port Orchard listed on the policy. The reason this is so important is that you become liable for all of your guests including once they drive home. Event insurance can cover you if a guest gets in an accident, a vendor doesn't show up, or if damage to the venue occurs. Please remember there are two types of Event insurance Liability and Cancellation. We require Liability insurance but always encourage cancellation insurance to protect your investment.
